Request for proposals - professional services

PURSUANT to the provisions of N.J.S.A. 40A:11-5(1) (a) (i) of the Local Public Contracts Law, the Borough of Medford Lakes, County of Burlington, State of New Jersey, hereby solicits proposals for the award of contracts for the following “Professional Services” for the 2009 calendar year:
1. Municipal Engineer
2. Wastewater Engineer.
In this regard, the Borough of Medford Lakes is soliciting proposals for the professional services listed above.
Sealed RFQ/RFP (Request for Qualification/Proposal) responses (5 copies) must be submitted to Mark McIntosh Borough Clerk by NOON on Friday December 12, 2008, at the Borough Clerk’s Office in the Municipal Building, 1 Cabin Circle, Medford Lakes, New Jersey 08055.
Specifications and instructions may be obtained at the Borough Clerk’s Office or by emailing the Borough Clerk Mark McIntosh at markjmc@comcast.net .
Interested parties can submit a proposal for any and all categories of the professional services listed above. No proposals will be accepted after the date and time indicated above. All proposals shall address, at a minimum, the elements included in the respective minimum requirements for vendor response, but may also include such other information that interested parties believe will assist the Mayor and Council in evaluating the proposal. All selections will be based on the review of the documents and information submitted, as well as independent research performed by the Borough, such as a review of references, an evaluation of performance with other governmental and non-governmental entities and/or all other available information.
The Mayor and Council of the Borough of Medford Lakes reserves the right in their sole discretion to choose one or more professionals for each service, or to choose not to make a selection based on the notice, or to post subsequent notices for the same, similar, or different services, which the Mayor and Council believes to be in the best interest of the Borough of Medford Lakes.
The Borough has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive environment to assure that each person and/or firm is provided an equal opportunity to submit a proposal in response to the RFP. Proposals will be evaluated in accordance with the criteria set forth in this RFP, which will be applied in the same manner to each proposal received.
Geoffrey Urbanik, Borough Manager

November 20, 2008 Council Meeting Agenda

ENTITY- Borough of Medford Lakes
TYPE- Regular Council Meeting
LOCATION- Oaks Hall
DATE & TIME- November 20, 2008 @ 7:30pm

I. Call to Order by Mayor Paul G. Weiss, Esq.
II. Pledge of allegiance
III. Moment of Silence
IV. Regular Meeting Conformance Statement (Read by Clerk):
Pursuant to the requirements of the Open Public Meetings Act, adequate notice of this regular meeting has been provided by advertisement in the Burlington County Times, the Central Record and posting on the Official Bulletin Board of the Borough of Medford Lakes. Those wishing to be notified for changes to scheduled meetings were notified via email or regular mail.

V. Roll Call (by Clerk)
Mayor Paul G. Weiss, Esq.
Councilman Timothy S. Casey
Councilman Gregory C. Lackey

VI. Minutes:
Regular Council Meeting – November 6, 2008

VII. Reports:
Managers
Deputy Manager/Clerk
Solicitors

VIII. Old Business:

IX. Ordinances:

ORDINANCE NUMBER 554 (First reading – No public comment)
AN ORDINANCE REGULATING THE USE OF DROP-OFF STORAGE CONTAINERS, TRASH DUMPSTERS, CHARITABLE CLOTHING BINS, AND ROLL-OFF CONTAINERS WITHIN THE BOROUGH

ORDINANCE NUMBER 555 (First reading – No public comment)
AN ORDINANCE TO AUTHORIZE A SPECIAL EMERGENCY APPROPRIATION IN THE AMOUNT OF $150,000 FOR THE EXECUTION OF A COMPLETE PROGRAM OF REVALUATION OF REAL PROPERTY FOR THE USE OF THE LOCAL ASSESSOR IN ACCORDANCE WITH N.J.S.A. 40A:4-53


ORDINANCE NUMBER 556 (First reading – No public comment)
AN ORDINANCE TO AUTHORIZE A SPECIAL EMERGENCY APPROPRIATION IN THE AMOUNT OF $10,000 FOR THE PREPERATION OF AN APPROVED TAX MAP

X. Consent Agenda Resolutions:
“Consent Agenda items are considered to be routine and will be enacted with a single motion; any items requiring expenditure are supported with a Certification of Availability of Funds from the Chief Financial Officer; any item requiring discussion will be removed from the Consent Agenda; all Consent Agenda items will be reflected in full in the Minutes.”

- None

XI. Resolutions:
RESOLUTION NUMBER 158-08 (Tabled from 11/6/08 meeting)
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES TO DEWBERRY-GOODKIND, INC.

RESOLUTION NUMBER 159-08
A RESOLUTION AUTHORIZING CERTAIN BUDGETARY TRANSFERS FOR THE 2008 BUDGET

RESOLUTION NUMBER 160-08
A RESOLUTION APPROVING CHANGE ORDER NUMBER 1, FOR THE CONTRACT KNOWN AS EMERGENCY SEWER REPAIR SERVICES, AMENDING A CONTRACT WITH NERI’S CONSTRUCTION & RENTALS FROM $195,460.00 TO $196,972.00, AN INCREASE OF $1,512.00

RESOLUTION NUMBER 161-08
A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A PETTY CASH FUND FOR THE POLICE DEPARTMENT

XII. New Business:

XIII. Public Comment:
Members of the public may address the Borough Council. Please observe the time limit of three minutes.

XIV. Vote on Resolutions

XV. Correspondence:

XVI. Bill List:

XVII. Executive Session:
Matter related to possible employment
Potential Litigation with WJ Gross, Municipal Cabin Tenant Fit-Out Contract
Potential Litigation with Terry Haas, Furniture Issue
Collective Bargaining Unit Grievance, Wastewater Department

XVIII. Adjournment:

Hazardous Waste Drop Off

Medford Lakes will be the host community for this months household hazardous waste day. Items may be brought to the borough garage on Stokes Road between the hours of 9:00am and 12:noon with a photo ID.

Schedule of Meetings for remainder of 2008

Council Meetings:

Thursday, November 20th at 7:30pm in Oaks Hall
Saturday, November 22nd at 8:00am in Oaks Hall (Budget Workshop)
Thursday, December 4th at 7:30pm in Oaks Hall
Thursday, December 18th at 7:30pm in Oaks Hall

Planning/Zoning Board Meetings:

Thursday, November 20th at 7:30pm in Demby Annex
Thursday, December 18th at 7:30pm in Demby Annex

Historic Commission Meetings:

Thursday, December 4th at 7:30pm in Demby Annex

Environmental Commission Meeting:

Tuesday, November 25th at 7:30pm in Oaks Hall
Tuesday, December 23rd at 7:30pm in Oaks Hall

General Election, November 4, 2008 (unofficial results)

Borough of Medford Lakes, NJ

President
McCain/Palin (R) = 1130
Obama/Biden (D) = 1131

Senate
Zimmer (R) = 1144
Lautenberg (D) = 935

House of Reps
Myers (R) = 1166
Adler (R) = 956

Clerk
Woodend (R) = 1227
Tyler (D) = 875

Freeholder
Fenton (R) = 1137
Jordan (R) = 1134

Brown (D) = 920
Reinhart (D) = 905

Public Question 1
VOTER APPROVE STATE BONDS
Yes = 984
NO = 693

Public Question 2
MUNICIPAL JUDGES BY STATUTE
YES = 809
NO = 970

Municipal Question
RAISE BOROUGH COUNCIL FROM THREE TO FIVE
YES = 1118
NO = 783

Total Vote Cast = 2308
district #1 = 550
district #2 = 583
district #3 = 570
district #4 = 605
Total Registration = 2951
Percent Vote Cast = 0.78210776