THE BOROUGH OF MEDFORD LAKES TO CONDUCT A SURVEY OF RESIDENTS AS IT STUDIES POSSIBLE AGREEMENT WITH MEDFORD TOWNSHIP FOR SHARED POLICE SERVICES

At its January 28, 2009 meeting, Borough Council adopted a resolution authorizing a mailed survey to better gauge resident sentiment for the outsourcing of police services to the Medford Township police, which may represent a significant cost savings for Borough residents over the life of the agreement, while maintaining professional policing and public safety services.
As it continues to evaluate a shared police services proposal with Medford Township, the Borough of Medford Lakes is investigating alternatives to deliver police services to residents, and plans to hold further meetings with Borough Police and Medford Township representatives to clarify actual cost savings and other terms and conditions under a possible shared services arrangement.
“Council intends to fully examine the Medford proposal, and provide all registered voters the opportunity to weigh-in on this issue” Mayor Weiss said. “We recognize the implications of this decision for all parties, and remain committed to evaluating this opportunity in a thorough and expeditious fashion.”
Questions may be addressed to: Mayor Weiss or Geoffrey Urbanik, Borough Manager at 609-654-8898.

DRAFT #2 - AGENDA for January 28, 2009 Borough Council workshop meeting

DRAFT-DRAFT-DRAFT-DRAFT

TYPE- Workshop Meeting
LOCATION- Oaks Hall
DATE & TIME- January 28, 2009 @ 8:00pm (following municipal court)

I. Call to Order by Mayor Paul G. Weiss, Esq.
II. Pledge of allegiance
III. Moment of Silence
IV. Regular Meeting Conformance Statement (Read by Clerk):
Pursuant to the requirements of the Open Public Meetings Act, adequate notice of this workshop meeting has been provided by advertisement in the Burlington County Times, the Courier Post, the Central Record and posting on the Official Bulletin Board of the Borough of Medford Lakes. Those wishing to be notified for changes to scheduled meetings were notified via email or regular mail.

V. Roll Call (by Clerk)
Mayor Paul G. Weiss, Esq.
Councilman Timothy S. Casey
Councilman Gregory C. Lackey

VI. Consent Agenda Resolutions:
“Consent Agenda items are considered to be routine and will be enacted with a single motion; any items requiring expenditure are supported with a Certification of Availability of Funds from the Chief Financial Officer; any item requiring discussion will be removed from the Consent Agenda; all Consent Agenda items will be reflected in full in the Minutes.”
RESOLUTION NUMBER 29-09
A RESOLUTION RECOGNIZING CINDY GALLIMORE FOR HER LEADERSHIP AS THE 2008 PRESIDENT OF THE MEDFORD LAKES COLONY

RESOLUTION NUMBER 30-09
A RESOLUTION RECOGNIZING PAT McCORRISTON, SR. FOR HIS 39 YEARS OF SERVICE TO THE BOROUGH OF MEDFORD LAKES

VII. Public Comment:
Members of the public may address the Borough Council on items not printed on this agenda. Please observe the time limit of three minutes.

VIII. Reports:
Managers
Deputy Manager/Clerk
Solicitors

IX. Workshop Discussion Items:
1. Status of Medford Police Proposal: (i) review of vendor proposal(s) to conduct an independent written survey of Borough registered voters and (ii) status of Chief Martine’s assessment report.
2. Planning Board Re-organization Presentation (2-3minutes)
· Debbie Klemas, Chairperson
3. Upper and Lower Aetna Lake Discussion
· Review with Peter Black, PE (Dewberry) & Geoff Goll, PE (Princeton Hydro)
4. Review of proposed changes to health benefits contribution levels
5. Review of administration cost centers
6. Administration computer server
7. Status of Borough review of engineering solicitation responses
8. Solid waste collection and disposal: Proposed trash truck specifications and funding
9. Authority for payment of certain bills between meetings
10. Medford Lakes EMS
11. Drainage projects for 2009

X. Resolutions:
RESOLUTION NUMBER 31-09
A RESOLUTION AUTHORIZING EXECUTION OF A FAIR AND OPEN CONTRACT WITH APPRAISAL SERVICES, INC. FOR A COMPLETE REVALUATION PROGRAM.

RESOLUTION NUMBER 32-09
A RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH [ ] FOR VOTER SURVEYING SERVICES IN AN AMOUNT NOT TO EXCEED $[ ].

XI. Public Comment:
Members of the public may address the Borough Council. Please observe the time limit of three minutes.

XII. Vote on Resolutions

XIII. Bill List:

XIV. Executive Session:
WJ Gross Contract – Potential Litigation
Acting Clerk – Employment Matters
Wastewater Operator – Employment Matters

XV. Adjournment:

THE BOROUGH OF MEDFORD LAKES STUDIES POSSIBLE AGREEMENT WITH MEDFORD TOWNSHIP FOR SHARED POLICE AND PUBLIC SAFETY SERVICES

The Borough of Medford Lakes is currently evaluating a proposal it requested from the Township of Medford to provide police and public safety services to the Borough under a long term shared services agreement. Such an arrangement, if properly structured, may have the potential to save millions of dollars for Borough residents over the life of the agreement while maintaining a high level of professional and quality policing and public safety services.
Under the terms of the Medford proposal and based on its initial analysis, the Borough estimates that it could realize a savings of approximately $12.0 million over the life of the agreement. For a Medford Lakes homeowner with an assessed value of $200,000, this savings would equate to over $10,200 during the life of the agreement, over $1,020 per year.
As it proceeds to evaluate the Medford proposal, the Borough will carefully scrutinize and appropriately balance the tangible and intangible aspects of this proposed change to its delivery of police and public safety services. Borough Council will deliberate this opportunity for shared services in a diligent and thoughtful manner, with input from Borough residents.
Chief Anthony Canale of the Medford Police Department stated that, “We welcome the opportunity to help our neighbors in Medford Lakes, and we are confident that, if called upon, we will offer them first class policing and public safety services.”
Mayor Paul G. Weiss, Esq. stated that, “Medford Lakes is a unique community with a rich history and traditions that we want to preserve. Council is reviewing all aspects of the Borough’s operations to determine opportunities for realistic, long term cost savings and other operational improvements that will better position the Borough for a sustainable future.”
Questions may be addressed to: Mayor Weiss or Geoffrey Urbanik, Borough Manager at 609-654-8898.

January 14, 2009 Borough Council Meeting Agenda

I. Call to Order by Mayor Paul G. Weiss, Esq.
II. Pledge of allegiance
III. Moment of Silence
IV. Regular Meeting Conformance Statement (Read by Clerk):
Pursuant to the requirements of the Open Public Meetings Act, adequate notice of this regular meeting has been provided by advertisement in the Burlington County Times, the Central Record and posting on the Official Bulletin Board of the Borough of Medford Lakes. Those wishing to be notified for changes to scheduled meetings were notified via email or regular mail.

V. Roll Call (by Clerk)
Mayor Paul G. Weiss, Esq.
Councilman Timothy S. Casey
Councilman Gregory C. Lackey

VI. Special Presentation:
Debbie Klemas, PB Chairperson (2008 PB Resolutions)

VII. Public Comment:
Members of the public may address the Borough Council on items not printed on this agenda. Please observe the time limit of three minutes.

VIII. Minutes:
Regular Council/reorganization Meeting – January 8, 2009

IX. Reports:
Managers
Deputy Manager/Clerk
Solicitors

X. New Business:
Initial review of Medford Township proposal for providing police/public safety services to the Borough.

XI. Ordinances:

XII. Consent Agenda Resolutions:
“Consent Agenda items are considered to be routine and will be enacted with a single motion; any items requiring expenditure are supported with a Certification of Availability of Funds from the Chief Financial Officer; any item requiring discussion will be removed from the Consent Agenda; all Consent Agenda items will be reflected in full in the Minutes.”

XIII. Resolutions:

RESOLUTION NUMBER 28-09
A RESOLUTION AUTHORIZING THE MAYOR AND CLERK TO ENTER INTO AN INTERLOCAL SERVICES AGREEMENT FOR EMERGENCY MEDICAL SERVICES WITH MEDFORD TOWNSHIP

RESOLUTION NUMBER 29-09
A RESOLUTION RECOGNIZING CINDY GALLIMORE FOR HER LEADERSHIP AS THE 2008 PRESIDENT OF THE MEDFORD LAKES COLONY

RESOLUTION NUMBER 30-09
A RESOLUTION RECOGNIZING PATRICK McCORRISTON, SR FOR HIS 39 YEARS OF SERVICE TO THE BOROUGH OF MEDFORD LAKES

RESOLUTION NUMBER 31-09
A RESOLUTION AWARDING A FAIR AND OPEN CONTRACT WITH APPRAISAL SERVICES, INC. FOR A COMPLETE REVALUATION PROGRAM

XIV. Old Business:

XV. Public Comment:
Members of the public may address the Borough Council. Please observe the time limit of three minutes.

XVI. Vote on Resolutions

XVII. Correspondence:

XVIII. Bill List:

XIX. Executive Session:

XX. Adjournment:

January 8, 2009 Borough Council Meeting Agenda

LOCATION- Oaks Hall
DATE & TIME- January 8, 2009 @ 7:30pm

I. Call to Order by Mayor Paul G. Weiss, Esq.
II. Pledge of allegiance
III. Moment of Silence
IV. Regular Meeting Conformance Statement (Read by Clerk):
Pursuant to the requirements of the Open Public Meetings Act, adequate notice of this regular meeting has been provided by advertisement in the Burlington County Times, the Central Record and posting on the Official Bulletin Board of the Borough of Medford Lakes. Those wishing to be notified for changes to scheduled meetings were notified via email or regular mail.

V. Roll Call (by Clerk)
Mayor Paul G. Weiss, Esq.
Councilman Timothy S. Casey
Councilman Gregory C. Lackey

VI. Public Comment:
Members of the public may address the Borough Council on items not printed on this agenda. Please observe the time limit of three minutes.

VII. Minutes:
Regular Council Meeting – December 18, 2008
Budget Workshop Meeting – December 22, 2008

VIII. Reports:
Managers
Deputy Manager/Clerk
Solicitors

IX. Old Business:
Solid Waste Collection and Disposal with Medford Township

X. Ordinances:
None

XI. Consent Agenda Resolutions:
“Consent Agenda items are considered to be routine and will be enacted with a single motion; any items requiring expenditure are supported with a Certification of Availability of Funds from the Chief Financial Officer; any item requiring discussion will be removed from the Consent Agenda; all Consent Agenda items will be reflected in full in the Minutes.”

RESOLUTION NUMBER 1-09
ESTABLISHMENT OF SCHEDULE OF REGULAR MEETINGS FOR THE YEAR 2009

RESOLUTION NUMBER 2-09
A RESOLUTION NAMING OFFICIAL DEPOSITORIES FOR THE BOROUGH OF MEDFORD LAKES FOR THE YEAR 2009

RESOLUTION NUMBER 3-09
A RESOLUTION AUTHORIZING SIGNATURES ON BOROUGH ACCOUNTS

RESOLUTION NUMBER 4-09
A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A TEMPORARY BUDGET

RESOLUTION NUMBER 5-09
AUTHORIZATION OF NEWSPAPERS FOR THE PUBLICATION OF LEGAL NOTICES

RESOLUTION NUMBER 6-09
A RESOLUTION AUTHORIZING THE RE-ESTABLISHMENT OF A PETTY CASH FUND

RESOLUTION NUMBER 7-09
A RESOLUTION CREATING A CHANGE FUND FOR THE POLICE DEPARTMENT TO PROCESS REQUESTS FOR REPORTS

RESOLUTION NUMBER 8-09
A RESOLUTION ESTABLISHING A GRACE PERIOD FOR PAYMENT OF SEWER SERVICES AND SETTING THE RATE OF INTEREST ON DELINQUENT SEWER SERVICES FOR THE YEAR 2009

RESOLUTION NUMBER 9-09
A RESOLUTION ESTABLISHING A GRACE PERIOD FOR PAYMENT OF PROPERTY TAXES AND SETTING THE RATE OF INTEREST ON DELINQUENT PROPERTY TAXES FOR THE YEAR 2009

RESOLUTION NUMBER 10-09
A RESOLUTION AUTHORIZING THE TAX COLLECTOR TO REFUND OR APPLY CREDITS FOR TAXES

RESOLUTION NUMBER 11-09
A RESOLUTION AUTHORIZING THE ASSESSOR TO EXECUTE STIPULATIONS OF SETTLEMENT AND FILE ASSESSOR APPEALS

RESOLUTION NUMBER 12-09
A RESOLUTION TO APPOINT VARIOUS MEMBERS TO THE HISTORIC PRESERVATION COMMISSION

RESOLUTION NUMBER 13-09
A RESOLUTION RE-APPOINTING A MEMBER TO THE PLANNING BOARD AND CHANGING THE CLASS OF TWO MEMBERS

RESOLUTION NUMBER 14-09
A RESOLUTION RE-APPOINTING A MEMBER TO THE ENVIRONMENTAL COMMISSION

RESOLUTION NUMBER 15-09
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT A MUNICIPAL SOLICITOR

RESOLUTION NUMBER 16-09
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR A RISK MANAGEMENT CONSULTANT TO THE CAMDEN COUNTY JOINT INSURANCE FUND

RESOLUTION NUMBER 17-09
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR A PUBLIC DEFENDER AND SUBSTITUTE PUBLIC DEFENDER

RESOLUTION NUMBER 18-09
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR A PROSECUTOR AND SUBSTITUTE PROSECUTOR

RESOLUTION NUMBER 19-09
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR BOND COUNSEL

RESOLUTION NUMBER 20-09
A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR MUNICIPAL AUDITOR SERVICES

RESOLUTION NUMBER 21-09
A RESOLUTION ADOPTING RULES AND REGULATIONS REGARDING IMPLEMENTATION OF ANIMAL CONTROL LICENSING FEES

RESOLUTION NUMBER 22-09
A RESOLUTION APPOINTING CROSSING GUARDS FOR 2009

RESOLUTION NUMBER 23-09
A RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT FOR AN ANIMAL CONTROL OFFICER

RESOLUTION NUMBER 24-09
RESOLUTION APPOINTING AN AMERICANS WITH DISABILITIES COORDINATOR

RESOLUTION NUMBER 25-09
A RESOLUTION APPOINTING A PUBLIC AGENCY COMPLIANCE OFFICER AFFIRMATIVE ACTION

XII. Resolutions:

XIII. New Business:

XIV. Public Comment:
Members of the public may address the Borough Council. Please observe the time limit of three minutes.

XV. Vote on Resolutions

XVI. Correspondence:

XVII. Bill List:

XVIII. Executive Session:
Interview for Wastewater/Public Works Superintendent – Employment Matters
Clerk Re-appointment – Employment Matters

XIX. Adjournment:

January 2009 Calendar Dates of Interest

There is a delay in the ML Home and School calendar getting delivered. Here are dates of municipal government actions:

1st - Borough Closed - Zone #3 trash to be collected on Jan. 2nd
6th - Recycling Pickup
8th - Borough Council Re-organization - 7:30pm @ Oaks Hall
8th - Historic Commission Mtg. - 7:30pm @ Demby Annex
14th - Borough Council Meeting - 7:30pm @ Oaks Hall
15th - Planning Board Meeting - 7:30pm @ Oaks Hall
17th - Household Hazardous Waste Day - Tabernacle
19th - Borough Closed - No Large Trash Collection this week
20th - Recycling Pickup
26th - Christmas Tree & Brush Collection start
27th - Environmental Commission Meeting - 7:30pm @ Oaks Hall
28th - Borough Council Workshop Meeting - 7:30pm @ Oaks Hall
31st - Free Rabies Clinic - 9:00am to 12:noon - @ Firehouse